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1041 Marion Street
St. Paul
MN
55117
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ABOUT SPPS
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Accounting
Audit Reports
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FY25 Budget
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Business Systems IT
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Grants Office
Procedure Manual
Section 1: Quick Guides and Checklists
Accepting Grant Award Checklist
Board Agenda Item Checklist
Budget Code Format Quick Guide
Common Audit Findings Quick Guide
Contract Closeout Checklist
Contract Monitoring Checklist
Contract Preparation Checklist
Equipment and Supply Quick Guide
Grant Closeout Checklist
Grant Document Retention Quick Guide
Grant Life Cycle Quick Guide
Grant Management Checklist
Grant Preparation/Application Checklist
Grants and Gifts Quick Guide
Purchase Account Code Quick Guide
Purchase Payment Quick Guide
Reasonable, Allowable, Allocable Quick Guide
Report Signature Requirement Quick Guide
Request for Bid/Quote/Proposal Quick Guide
Request for Proposal Checklist
Revenue Account Code Quick Guide
Student Record Access Quick Guide
Section 2: General Guidance
Conflict of Interest
Employee Code of Conduct
Establishing Accounts with Vendors
Food Purchase Regulations
Gift Cards
Media Interactions
Preventing Fraud, Waste and Abuse
Procedure to Make New Procedures
Reporting Possible Fraud
Vendor Gifts
Section 3: Money Management
Collecting Sales Tax on Sales Made by Schools
Fundraising Online
Preparing Deposit for Bank
Receiving Cash or Checks on Behalf of SPPS
Reconciling Athletic Ticket Sales Reports
Recording Revenue in Activity Tracker
Requesting and Receiving Federal Funds
Vending Machine Contracts
Section 4: Contracts and Contractors
Consultant Versus Employee
Contract Closeout
Contract Modification and Amendment
Contracts and Contractors
Hiring District Employees as Consultants
Hiring Independent Contractors
Hiring Past District Employees as Independent Contractors
Monitoring Contracts
Purchase Requisition for Services
Sole-Source or Noncompetitive Purchase
Section 5: Travel and Employee Pay
Employee Monthly Expense Reimbursement
Family Transportation to Title I Events
Field Trips/Student Admission Fees
Mileage Reimbursement
Professional Growth Tuition Reimbursement
Public Transportation Reimbursement
Time and Effort
Travel Basics
Travel Reimbursement Rules
Section 6: Purchasing Goods and Services
Allowable Costs
Hold Check for Pickup
Micro-Purchase
P-Card
Paying Sales Tax on Purchases Made by Schools
Petty Cash
Purchase of Metro Transit Cards/Tokens
Request for Bid
Request for Proposal
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Uncollectable Accounts
Voucher
Section 7: Equipment and Supplies
Equipment
Inventory and Reconciliation
Portable and Attractive Supplies
Property Control Tags
Purchase Requisition for Supplies and Equipment
Supplies
Transfer and Disposal
Section 8: Grants and Gifts
Accepting a Grant Award
Accepting Gifts to Programs or Schools
Activity Report
Applying for a Grant
Audit
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Comparing Budget to Actual
Data Collection and Limitations
Developing a Budget
Document Retention and Access
Establishing a New Budget
Evaluation
Grant Closeout
Grant Management Standard Work
Grant Reporting
Grants
Guideline Report
Modifying a Contract or Budget
Staffing Grant Projects
Sub-Recipient Monitoring for Grants
Work Plan
Section 9: Grant Management Best Practices
Budget Basics
Contract Administration Best Practices
Evaluation Recommendations
Fraud Prevention Best Practices
Grant Manager Best Practices
Record-Keeping Best Practices
Reporting Best Practices
Appendix B: Document Warehouse
Glossary
Change Log
Purchasing Services
Doing Business with SPPS
Ethical Principles
Vendor Information
Contracting with SPPS
Offer Process
Purchase Terms and Conditions
Protest Procedures
Site Delivery Information
Opportunities
Advertised Bids and RFPs
Sole Source Procurements
Bid Tabulations Archive
Unadvertised Bids
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Contact Us
Student Accounting and State Reporting
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Amaze
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Facilities Master Plan (FMP)
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Material and System Standards
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Women's Economic Security Act
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Grounds Care
Facilities Department Lawn Care FAQs
Grounds Care Assignment Chart
Facilities Department Snow Removal FAQs
Marquee Signs: FAQs
Key and Access Card Information
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Towing & Parking Authorization Procedure
Parking Authorization Form
Towing Authorization Form
TMA
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Adams Elementary Spanish Immersion
AGAPE Secondary
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Battle Creek Elementary
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Belvidere Early Learning
BridgeView School
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Capitol Magnet, Ben Mays Elementary, Rondo Education Center
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EXPO Elementary
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Focus Beyond
Four Seasons Elementary
Frost Lake Elementary
Early Learning Hub West (Fmr. Galtier Elementary)
Global Arts + Lower
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Gordon Parks Senior
Groveland Park Elementary
Hamline Elementary
Harding Senior
Hazel Park Academy
Heights Elementary
Highland Park Middle and Highland Park Senior
Highland Park Elementary
Highwood Hills Elementary
Horace Mann Elementary
Hubbs Adult Education
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Jie Ming
JJ Hill Elementary
John A. Johnson Elementary
Johnson Senior
Journeys Secondary
Early Learning Hub East (fmr. L'Etoile du Nord Elementary - Lower)
L'Etoile du Nord French Immersion School
LEAP Senior
Maxfield Elementary
Mississippi Elementary
Murray Middle
Nokomis Elementary North
Nokomis Elementary South
Obama Elementary
Office of Teaching and Learning
Txuj Ci - Upper (fmr. Parkway Middle)
Txuj Ci - Lower (fmr. Phalen Lake Elementary)
Hidden River (formerly Ramsey) Middle
Randolph Heights Elementary
RiverEast Elementary and Secondary
Riverview Elementary
St. Anthony Park Elementary
St. Paul Music Academy
Student Placement Center
Washington Technology Secondary
Wellstone Elementary
Wheelock Early Learning Center
Indoor Air Quality
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Lead in Water Results
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Safety Data Sheets (SDS)
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Workplace Ergonomics
Lab Classroom Safety
Sustainability Practices
Energy Action Plan
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Home Energy Action Talent (H.E.A.T)
Solar Energy
EPA Clean Bus Grant
EV Landscape Equipment Pilot Project
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Earth Day
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School and Building Information
Adams Spanish Immersion Elementary
AGAPE Secondary
American Indian Magnet
Battle Creek Elementary
Battle Creek Middle
Belvidere Early Learning
Bridge View
Bruce Vento Elementary
Central Senior
Chelsea Heights Elementary
Cherokee Heights Elementary
Como Park Elementary
Como Park Senior
Creative Arts
Crossroads Elementary
Dayton's Bluff Elementary
District Administration Building (360 Colborne)
Early Childhood Hub East (Formerly L'Etoile du Nord Lower)
Early Childhood Hub West (Formerly Galtier Elementary)
East African Elementary Magnet (Formerly Jackson Elementary)
Eastern Heights Elementary
E-STEM Middle
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EXPO Elementary
Farnsworth Lower
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Focus Beyond
Four Seasons Elementary
Frost Lake Elementary
Global Arts + Lower
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Gordon Parks Senior
Groveland Park Elementary
Hamline Elementary
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Hazel Park Academy
Heights Elementary
Hidden River (Formerly Ramsey)
Highland Park Elementary
Highland Park Middle
Highland Park Senior
Highwood Hills Elementary
Horace Mann Elementary
Hubbs Adult Education
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Jie Ming Mandarin Immersion
JJ Hill Elementary
Johnson Senior
Journeys Secondary
LEAP @ John A. Johnson
L'Etoile du Nord French Immersion School
Maxfield Elementary
Mississippi Elementary
Murray Middle
Nokomis Elementary North
Nokomis Elementary South
Obama Elementary
Randolph Heights Elementary
RiverEast Elementary and Secondary
Riverview Spanish/English Dual Immersion (Formerly Riverview West)
Rondo Education Center (Capitol Magnet, Benjamin E. Mays)
St. Anthony Park Elementary
St. Paul Music Academy
Txuj Ci HMong Lower Campus (Formerly Phalen)
Txuj Ci HMong Upper Campus (Formerly Parkway)
Washington Tech Secondary
Wellstone Elementary
Wheelock Early Learning Center
Wilson (former LEAP)
Furniture, Distribution and Moves
Furniture
Furniture Repurposing and Replacement
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New Furniture Purchasing Form
Item Removal Requests
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Intra-district Mail
FOR FACILITIES STAFF
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Personal Protective Equipment CATALOG
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Respirator Fit Testing
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Standard Operating Procedures
TMA
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TMA Help & Information
Workplace Design Standard
FOR CUSTODIAL STAFF - Custodial Operations
Basket Items
Custodial Job Descriptions
Custodial Services Calendar
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Building Readiness COVID-19 Resources
Covid-19 Signs
Filter Ordering
TMA Information
Weekly Update
Family Engagement & Community Partnerships
Health & Wellness
Drug Free Schools
Early Childhood Screening
Head Lice Resources
Rethinking Classroom Celebrations
School Based Health Clinics
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Walk and Bike Education in Schools
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Blender Bike
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Staff Manual
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Professional Development, Tenure and Licensure
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Weekly Newsletter
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Parental Leave Summaries by Groups
State Statutes - Leave of Absence
FEDERAL REGULATIONS RELATING TO LEAVES OF ABSENCE
Active Enrollment
Retiree Benefits
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Pre Retirement Seminars
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UHC/Health Partners FAQs
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Hmoob
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